What are students expected to do?
Evaluations in the MD Program
Students are expected to evaluate their learning activities. The Office of Assessment and Evaluation (OAE) has implemented a model called “Just in Time”. This model makes evaluations available to students prior to the learning activity, so students can complete the evaluation as soon as the activity is completed. Teachers and facilitators are encouraged to provide students with time at the end of the session to do so. In lectures, QR codes are also provided at the end of the session to take students to the evaluation page where they can complete the evaluation.
To support this Just in Time model, reduce recall bias, and ensure feedback is shared in a timely manner, we ask learners to complete their evaluations within 15 days of their learning activity.
Evaluations in Foundations (Years 1 & 2)
In addition to required evaluations, students are strongly encouraged to evaluate lectures, seminars and workshops they receive. Feedback from these evaluations informs future curricular content, teaching, and course planning. They are included in the Course Director's Annual Report and can contribute significantly to faculty members' teaching, as well as their promotion portfolio. We also encourage students complete End of Component evaluations (e.g., Clinical Skills, Anatomy Curriculum).
For further details, please see here for answers to frequently asked questions.
Required Evaluations
Within 15 days of the end of the relevant learning activity, students are required to complete:
- End of Course Evaluations for each of the 6 courses in Foundations.
- Portfolio: 2 teaching evaluations (one per scholar) each year
- Family Medicine Longitudinal Experience (FMLE): 1 clinical teaching (LACT) evaluation for their FMLE preceptor
- Clinical Skills Y1: 1 core tutor teaching evaluation and 1 additional evaluation of any tutor (total of 2)
- Clinical Skills Y2: 1 core tutor teaching evaluation and 7 additional evaluations of any tutors (total of 8). To ensure teachers from throughout the year receive evaluations, at least 4 of these evaluations must be completed on tutors that taught sessions that occurred before winter break (students will have 2 weeks in January to complete these if needed), and at least 4 evaluations must be completed on tutors that taught sessions after the winter break.
If completion requirements are not met
To encourage and assist student in meeting these requirements, the OAE will send multiple reminders via email. In the event that any requirement is not met, a low professionalism score will be documented. Students can confirm whether they have completed an evaluation in MedSIS at any time by changing their evaluations Status filter to 'Completed'.
Three or more low professionalism assessments would lead to a referral to the MD Program Professionalism Lead, and this referral could be documented in a student's Medical Student Performance Record (MSPR). For further details about professionalism assessments and the MSPR, please review the professionalism guidelines here or contact the Professionalism Theme Lead (note, a single low professionalism assessment from not completing required evaluations will not result in a Check-in).
Evaluations in Clerkship (Years 3 & 4)
In addition to required evaluations, students are strongly encouraged to evaluate lectures, seminars and workshops they receive, as well as full components like Transition to Clerkship, Transition to Residency and Portfolio. Feedback from these evaluations informs future curricular content, teaching, and course planning. They are included in the Course Director's Annual Report and can contribute significantly to faculty members' teaching, as well as their promotion portfolios.
For further details, please see here for a detailed overview of the requirements and frequently asked questions about evaluations.
Required Evaluations
Additional information for End of Rotation/Elective and Learner Assessment of Clinical Teacher (LACT) evaluations can be found on the Evaluations in Clerkship page.
Within 15 days of the relevant learning activity, clerks are required to complete:
- 2 teaching evaluations for Portfolio (one per portfolio teacher) each year
- End of Rotation Evaluations for each core clerkship rotations in year 3
- Fourth Year Electives Course Evaluation, which asks for feedback on all electives completed in year 4
- A minimum number of clinical teaching (LACT) evaluations for each core, elective and selective rotation completed. Elective and selective rotations in year 3 and 4 require at least one LACT per elective/selective, and most core rotations require three LACTs. See the Evaluations in Clerkship page for full details.
If completion requirements are not met
To encourage and assist student in meeting these requirements, the Office of Assessment and Evaluation will send email reminders for the Portfolio and LACT teaching evaluations.
If a clerk does not complete the End of Rotation/Fourth Year Electives Course Evaluation within 15 days of the end of the course, they will not have MedSIS access to the details of their assessment data for that course (please see the FAQ page for details about Y4 Electives). If a clerk does not meet the minimum number of portfolio teaching evaluations, a low professionalism is recorded. If a clerk does not meet the minimum number of LACT evaluations for a given rotation, this would be considered one 'occurrence'. If a clerk receives a third 'occurrence', a low professionalism score is documented.
Three or more low professionalism assessments would lead to a referral to the MD Program Professionalism Lead, and this referral could be documented in a student's record. For further details about professionalism assessments and the MSPR, please review the professionalism guidelines here or contact the Professionalism Theme Lead (note, a single low professionalism assessment from not meeting evaluation requirements will not result in a Check-in).