Registration Requirements & Requests

You must read the Council of Ontario Faculties of Medicine (COFM) “Essential Skills and Abilities Required for Entry to a Medical Degree Program” policy before enrolment in the MD Program.

After reviewing the policy, you must fill out the acknowledgement form by July 31, 2023.

You must complete a Canadian ‘Standard First Aid’ and a CPR Level C ‘Basic Rescuer’ course or equivalent (e.g., St. John Ambulance or Red Cross course) before enrolment in the MD Program. The agency used to provide the training must be recognized by the Workplace Safety and Insurance Board (WSIB). To verify the eligibility of a provider, please contact the agencies to determine their status.   

After completing the training, you will need to upload a valid record or certificate from the course provider using this secure ShareFile link by July 31, 2023.

When uploading the completed record or certificate:

• save your file as:
  • class - last name, first name - FirstAid (e.g. 2T7 – Smith, Percy - FirstAid)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request the original copy in the event that the submitted file has a poor resolution

Incoming students (first year)

You are required to be fully immunized before enrolment in the MD Program as proof of immunity is required for all persons conducting activity in hospitals in Ontario under Regulation 965 of the Ontario Public Hospitals Act. Students who do not submit the required immunization records are at risk of being suspended from clinical training until proper documentation is submitted to Undergraduate Medical Education (UME) Enrolment Services.

Please have a health care professional complete the 2023 Immunization Form in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization.

This completed form must be uploaded using this secure ShareFile link by July 31, 2023.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2023 (e.g. 2T7 – Smith, Percy - Immunization - 2023)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Returning students (second, third and fourth year) 

Returning MD students must complete and submit a proof of immunity. Please have a health care professional complete the 2023 Returning Student Immunization Form in accordance with the Council of Faculties of Medicine (COFM) Immunization policies.

This completed form must be uploaded using this secure ShareFile link by August 28, 2023.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2023 (e.g. 2T6 – Smith, Percy - Immunization - 2023)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

If you are entering the first year of the MD Program, you are required sign up for a Medical Identification Number for Canada (MINC) from August 30, 2023 to October 31, 2023 on the Physicians Apply website. 

MINC is a unique identifier assigned to individuals entering the Canadian medical education or practice system. Your MINC will help with various administrative processes throughout your medical career, including but not limited to: electives registration, Canadian Resident Matching Service (CaRMS) matches, and other transfer/registration with Canadian medical regulatory authorities. See more information about registering for a MINC  (PDF). 

As part of your registration requirements, you will need to complete the following MedSIS e-learning modules between August 22, 2023 and September 8, 2023: 

• Generic Code (Years 1 and 3)
• Hand Hygiene (Years 1 and 3)
• Privacy (Years 1, 2, 3, and 4)
• Personal Protective Equipment (PPE) Donning and Doffing (Years 1 and 3)
• Sharps Safety (Years 1 and 3)
• Workplace Hazardous Materials Information System (WHMIS) (Years 1 and 3) and
• Workplace Violence and Harassment (Years 1 and 3)

To access these modules, login to MedSIS using your UTORid and select the “Registration Module” tab on the left-hand side menu.  

The MD Program 2023-2024 Academic Calendar (available in August 2023) contains important information on all aspects of the program.

By September 8, 2023, you must read the 2023-2024 Academic Calendar (available in August 2023) and fill out the acknowledgment form to indicate that you have completed this requirement.

Incoming students (first year)

As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, you are required to complete and submit the results of a Vulnerable Persons Criminal Record Check. This process must be initiated through your local police service and must be completed prior to registration in the MD Program. Costs incurred will be at your own expense.

Police forces may use slightly different language to describe the various levels of record checks available. Your record checks must include search results from local police records, Royal Canadian Mounted Police’s (RCMP’s) Canadian Police Information Centre, and the Pardoned Sex Offender Records. This high level of record check is the one required by volunteer and other agencies who serve children and other vulnerable populations. 

One original report must be mailed to us by July 31, 2023:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

As these checks can take several weeks, we recommend that you begin the process as soon as possible to meet our deadline.

If you are using Toronto Police Services, please:

1. Complete the top section of the TPS Fillable PDF Form (Exception: DO NOT sign the form prior to steps 2-4).

2. Upload the form using this secure ShareFile Link. Please name your file as '2T7 - Last Name, First Name - TPS Form'.

3. Attend a drop-in appointment to verify your ID:

• Dates: Tuesdays between May 16, 2023 and June 20, 2023
• Time: 2:30pm to 3:30pm (EDT)
• Location: Zoom Meeting
  • Meeting ID: 883 8751 8917
  • Passcode: 222784
• Required: 2 pieces of government-issued IDs, including 1 photo ID
• Note: If you would like to complete this appointment in-person, please email registrar.medicine@utoronto.ca 

4. After your appointment, UME ES will complete the following fields: Signature of Witness (Agency Employee), Name of Agency Contact Person, and Phone Number. UME ES will then email you this form.

5. Print and complete the following fields: Signature of Applicant and Date. Note: The form must be printed on legal size paper.

6. Mail the completed form to the TPS with a money order or certified cheque made out to the "Toronto Police Service" in the amount of $20.00 (CAD). 

Toronto Police Service

Attn: Information Access

40 College Street, 4th Floor

Toronto, ON M5G 2J3

Alternatively, you may submit the completed form with payment to a drop box at the Toronto Police Headquarters (the lobby of 40 College Street) during weekdays from 7:00am to 4:30pm. 

Returning students (second, third and fourth year)

You must fill out a 2023 Criminal Record Disclosure Form at the beginning of years two, three, and four of the MD Program.  

This completed form must be uploaded using this secure ShareFile link by August 28, 2023.

When uploading the completed form:

• save your file as:
  • class – last name, first name – CRD - 2023 (e.g. 2T6 – Smith, Percy – CRD - 2023)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

You must read the Ontario Ministry of Labour’s “Prevent Slips, Trips and Falls in all Workplaces” strategy before enrolment in the MD Program. While the Ministry of Labour's website is under construction, you can temporarily view the strategy as a PDF here: "Prevent Slips, Trips and Falls in all Workplaces"

After reviewing the document, you must fill out this acknowledgement form by July 31, 2023.

As a medical student, you are required to complete the Worker Health and Safety Awareness module by July 31, 2023 to ensure that you are able to:

• cite your rights and responsibilities as a medical student under Ontario’s Occupational Health and Safety Act
• describe how injuries and illnesses can be prevented by following workplace safety

You must upload your ‘Proof of Completion’ document to this secure ShareFile link.  

When uploading the document:

• save your file as:
  • class – last name, first name – WHSA (e.g. 2T7 – Smith, Percy - WHSA)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As a medical student, you are required to complete the AODA module by July 31, 2023 to ensure that you are able to:

• describe how the Ontario Human Rights Code and the AODA are in place to remove and prevent any barriers for people with disabilities.
• cite individuals’ rights.
• explain how the organizations are required to make accommodations.

After the training, you must upload your ‘Certification’ to this secure ShareFile link.

When uploading the document:

• Save your file as:
  • class – last name, first name – AODA (e.g. 2T7 – Smith, Percy - AODA)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As an undergraduate medical student, you are eligible for WSIB coverage for injuries or disease incurred while fulfilling the requirements of your unpaid placement as required by your program. Unpaid placements are a distinct learning experience, unlike an observership or a class in the field, you actually participate in the work of an organization over a number of sessions. Private insurance will be provided should the unpaid placement required by the program take place on a site that is not covered by WSIB.

If you are entering your first year of the MD Program, you are required to complete the 2023 WSIB or Private Insurance Coverage Form and submit it to us by mail no later than July 31, 2023.

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

You must review and comply with the current Mask Fit Policy (PDF).

If you require a confirmation of your enrolment for banks and other general purposes, please complete and submit the Request for Confirmation Form.