Registration Requirements & Requests

You must read the Council of Ontario Faculties of Medicine (COFM) “Essential Skills and Abilities Required for Entry to a Medical Degree Program” policy before enrolment in the MD Program.

After reviewing the policy, you must fill out the acknowledgement form by July 31, 2024.

You must complete a Canadian ‘Standard First Aid’ and a CPR Level C ‘Basic Rescuer’ course or equivalent (e.g., St. John Ambulance or Red Cross course) before enrolment in the MD Program. The agency used to provide the training must be recognized by the Workplace Safety and Insurance Board (WSIB). To verify the eligibility of a provider, please contact the agencies to determine their status.   

After completing the training, you will need to upload a valid record or certificate from the course provider using this secure ShareFile link by July 31, 2024.

When uploading the completed record or certificate:

• save your file as:
  • class - last name, first name - FirstAid (e.g. 2T8 – Smith, Percy - FirstAid) We may be unable to locate your file if you do not use the correct naming convention. 
  • a single PDF document
• Enter your First Name, Last Name, Email Address (does not need to be @mail.utoronto), and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request the original copy in the event that the submitted file has a poor resolution

Incoming students (first year)

You are required to be fully immunized before enrolment in the MD Program as proof of immunity is required for all persons conducting activity in hospitals in Ontario under Regulation 965 of the Ontario Public Hospitals Act. Students who do not submit the required immunization records are at risk of being suspended from clinical training until proper documentation is submitted to Undergraduate Medical Education (UME) Enrolment Services.

Please have a health care professional complete the 2024 Immunization Form in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization. We will update this portion of the webpage once the form becomes available. 

This completed form must be uploaded using this secure ShareFile link by July 31, 2024.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2024 (e.g. 2T8 – Smith, Percy - Immunization - 2024) We may be unable to locate your file if you do not use the correct naming convention. 
  • a single PDF document
• enter your First Name, Last Name, email address (does not need to be @mail.utoronto), and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Returning students (second, third and fourth year) 

Returning MD students must complete and submit a proof of immunity. Please have a health care professional complete the 2024 Returning Student Immunization Form in accordance with the Council of Faculties of Medicine (COFM) Immunization policies. We will update this portion of the webpage once the form becomes available.

This completed form must be uploaded using this secure ShareFile link by August 26, 2024.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2024 (e.g. 2T7 – Smith, Percy - Immunization - 2024) We may be unable to locate your file if you do not use the correct naming convention. 
  • a single PDF document
• Enter your First Name, Last Name, Email address, and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

If you are entering the first year of the MD Program, you are required sign up for a Medical Identification Number for Canada (MINC) from August 30, 2024 to October 31, 2024 on the Physicians Apply website. 

MINC is a unique identifier assigned to individuals entering the Canadian medical education or practice system. Your MINC will help with various administrative processes throughout your medical career, including but not limited to: electives registration, Canadian Resident Matching Service (CaRMS) matches, and other transfer/registration with Canadian medical regulatory authorities. See more information about registering for a MINC  (PDF). 

As part of your registration requirements, you will need to complete the following MedSIS e-learning modules between August 19, 2024 and September 6, 2024: 

• Generic Code (Years 1 and 3)
• Hand Hygiene (Years 1 and 3)
• Privacy (Years 1, 2, 3, and 4)
• Personal Protective Equipment (PPE) Donning and Doffing (Years 1 and 3)
• Sharps Safety (Years 1 and 3)
• Workplace Hazardous Materials Information System (WHMIS) (Years 1 and 3) and
• Workplace Violence and Harassment (Years 1 and 3)

To access these modules, login to MedSIS using your UTORid and select the “Registration Module” tab on the left-hand side menu.  

The MD Program 2024-2025 Academic Calendar contains important information on all aspects of the program. The calendar will become available in August 2024.

By September 6, 2024, you must read the 2024-2025 Academic Calendar (available in August 2024) and fill out the acknowledgment form to indicate that you have completed this requirement.

Incoming students (first year)

As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, you are required to complete and submit the results of a Vulnerable Persons Criminal Record Check. This process must be initiated through your local police service and must be completed prior to registration in the MD Program. Costs incurred will be at your own expense.

Police forces may use slightly different language to describe the various levels of record checks available. Your record checks must include search results from local police records, Royal Canadian Mounted Police’s (RCMP’s) Canadian Police Information Centre, and the Pardoned Sex Offender Records. This high level of record check is the one required by volunteer and other agencies who serve children and other vulnerable populations. 

One original report must be either emailed to us at registrar.medicine@utoronto.ca or mailed to us by July 31, 2024:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

Please note: to satisfy your registration requirements, please request and submit an up-to-date Vulnerable Sector Screening Report. We will not accept VSS Check issued prior to your offer date. As these checks can take several weeks, we recommend that you begin the process as soon as possible to meet our deadline.

If you are using Toronto Police Services, please note you will need the Agency Code (email registrar.medicine@utoronto.ca for the U of T agency code) and two pieces of government issued identification - one must include your photograph and signature, and one must include your full name and date or birth. The cost is $26.72. 

There are two ways to apply:

• Apply Online (Fastest service)
  • visit the following link to submit your application: http://www.tps.ca/services/police-record-checks/
  • Payment can be made with Visa, Visa Debit, MasterCard, or American Express
• In Person
  • Visit the Information Access counter at Toronto Police Service Headquarters, located at 40 College Street. They are open Monday to Friday, excluding statutory holidays from 7:00am to 4:30pm.

If you have any questions or concerns, please feel free to contact us at registrar.medicine@utoronto.ca 

Returning students (second, third and fourth year)

You must fill out a 2024 Criminal Record Disclosure Form at the beginning of years two, three, and four of the MD Program.  

This completed form must be uploaded using this secure ShareFile link by August 26, 2024.

When uploading the completed form:

• save your file as:
  • class – last name, first name – CRD - 2024 (e.g. 2T7 – Smith, Percy – CRD - 2024)
  • a single PDF document
• Enter your First Name, Last Name, email address, and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

You must read the Ontario Ministry of Labour’s “Preventing Slips, Trips, and Falls In the Workplace” strategy before enrolment in the MD Program.

After reviewing the document, you must fill out this acknowledgement form by July 31, 2024.

As a medical student, you are required to complete the Worker Health and Safety Awareness module by July 31, 2024 to ensure that you are able to:

• cite your rights and responsibilities as a medical student under Ontario’s Occupational Health and Safety Act
• describe how injuries and illnesses can be prevented by following workplace safety

You must upload your ‘Proof of Completion’ document to this secure ShareFile link.  

When uploading the document:

• save your file as:
  • class – last name, first name – WHSA (e.g. 2T8 – Smith, Percy - WHSA) We may be unable to locate your file if you do not use the correct naming convention. 
  • a single PDF document
• Enter your First Name, Last Name, email address (does not need to be @mail.utoronto), and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As a medical student, you are required to complete the AODA module by July 31, 2024 to ensure that you are able to:

• describe how the Ontario Human Rights Code and the AODA are in place to remove and prevent any barriers for people with disabilities.
• cite individuals’ rights.
• explain how the organizations are required to make accommodations.

After the training, you must upload your ‘Certification’ to this secure ShareFile link.

PLEASE NOTE: If you skip through the screens and do not watch the full duration of the videos in the module, the end screen will not provide you with the certificate. We will not accept a screenshot of the completion screen. 

When uploading the document:

• Save your file as:
  • class – last name, first name – AODA (e.g. 2T8 – Smith, Percy - AODA) We may be unable to locate your file if you do not use the correct naming convention. 
  • a single PDF document
• Enter your First Name, Last Name, email address (does not need to be @mail.utoronto), and Company: University of Toronto
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As an undergraduate medical student, you are eligible for WSIB coverage for injuries or disease incurred while fulfilling the requirements of your unpaid placement as required by your program. Unpaid placements are a distinct learning experience, unlike an observership or a class in the field, you actually participate in the work of an organization over a number of sessions. Private insurance will be provided should the unpaid placement required by the program take place on a site that is not covered by WSIB.

If you are entering your first year of the MD Program, you are required to complete the 2024 WSIB or Private Insurance Coverage Form and submit it to us by mail no later than July 31, 2024.

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

PLEASE NOTE: When completing this form, your signature must be authentic and cannot be typed in text.

You must review and comply with the current Mask Fit Policy (PDF).

If you require a confirmation of your enrolment for banks and other general purposes, please complete and submit the Request for Confirmation Form.