Registration requirements & requests

You must read the Council of Ontario Faculties of Medicine (COFM) “Essential Skills and Abilities Required for Entry to a Medical Degree Program” policy before enrolment in the MD Program.

After reviewing the policy, you must fill out the acknowledgment form by August 3, 2021.

Incoming students (first year)

You are required to be fully immunized before enrolment in the MD Program as proof of immunity is required for all persons conducting activity in hospitals in Ontario under Regulation 965 of the Ontario Public Hospitals Act. Students who do not submit the required immunization records are at risk of being suspended from clinical training until proper documentation is submitted to Undergraduate Medical Education (UME) Enrolment Services.

Please have a health care professional complete the 2021 Immunization Form (available in June 2021) in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization.

This completed form must be uploaded using this secure ShareFile link by August 30, 2021.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2021 (e.g. 2T5 – Smith, Percy - Immunization - 2021)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Returning students (second, third and fourth year) 

Returning MD students must complete and submit a proof of immunity. Please have a health care professional complete the 2021 Returning Student Immunization Form (available in June 2021) in accordance with the Council of Faculties of Medicine (COFM) Immunization policies.

This completed form must be uploaded using this secure ShareFile link by August 23, 2021.

When uploading the completed form:

• save your file as:
  • class – last name, first name - Immunization - 2021 (e.g. 2T4 – Smith, Percy - Immunization - 2021)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

COVID-19 Vaccination Record

Please submit a proof of COVID-19 vaccination (your vaccination receipt which is issued to you at the time of vaccination) using this secure ShareFile link when you have had your first dose of vaccine and again when you have completed your vaccination schedule. Click here for more information on COVID-19 vaccines.

When uploading the proof:

• Save your file as:
  • class - last name, first name - COVID19 - Dose 1 (e.g., "2T3 - Potter, Harry - COVID19 - Dose 1" or "2T3 - Potter, Harry - COVID19 - Dose 2").
  • a single PDF or JPEG document.
• check the resolution of your file - please retain the original copy of your vaccination receipt, as we may request the original copy in the event that the submitted file has a poor resolution.

As part of your registration requirements, you will need to complete the following MedSIS e-learning modules between August 23, 2021 and September 15, 2021: 

• Hand Hygiene,
• Privacy,
• Sharps Safety,
• Workplace Hazardous Materials Information System (WHMIS), and
• Workplace Violence and Harassment

To access these modules, login to MedSIS using your UTORid and select the “Registration Module” tab on the left-hand side menu.  

Incoming students (first year)

As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, you are required to complete and submit the results of a Vulnerable Persons Criminal Record Check. This process must be initiated through your local police service and must be completed prior to registration in the MD Program. Costs incurred will be at your own expense.

Police forces may use slightly different language to describe the various levels of record checks available. Your record checks must include search results from local police records, Royal Canadian Mounted Police’s (RCMP’s) Canadian Police Information Centre, and the Pardoned Sex Offender Records. This high level of record check is the one required by volunteer and other agencies who serve children and other vulnerable populations. 

One original report must be mailed to us by August 3, 2021:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

As these checks can take several weeks, we recommend that you begin the process as soon as possible to meet our deadline.

If you are using Toronto Police Services, please:

1. Complete the top section of the Toronto Police Services (TPS) Vulnerable Sector Screening Form (DO NOT sign the form prior to steps 3-4).
2. Upload the form using this secure Sharefile link.
3. Attend a drop-in appointment to verify your ID:
   • Wednesdays, from 3:30 to 4:30pm (EDT)
   • Join Zoom meetings: https://utoronto.zoom.us/j/82958146338 (Passcode: 715411)
   • Please present 2 pieces of government-issued IDs.
4. Upon receipt of a signed form from UME Enrolment Services, please print and sign the form.
5. Mail the completed form to the TPS with a money order or certified cheque made out to the TPS in the amount of $20 (CAD): Records Management Services Unit, Toronto Police Service, 40 College Street, Toronto, ON M5G 2J3

Returning students (second, third and fourth year)

You must fill out a 2021 Criminal Record Disclosure Form (available in June 2021) at the beginning of years two, three, and four of the MD Program.  

This completed form must be uploaded using this secure ShareFile link by August 23, 2021.

When uploading the completed form:

• save your file as:
  • class – last name, first name – CRD - year (e.g. 2T4 – Smith, Percy – CRD - 2021)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As a medical student, you are required to complete the Worker Health and Safety Awareness module by September 15, 2021 to ensure that you are able to:

• cite your rights and responsibilities as a medical student under Ontario’s Occupational Health and Safety Act
• describe how injuries and illnesses can be prevented by following workplace safety

You must upload your ‘Proof of Completion’ document to this secure ShareFile link.  

When uploading the document:

• save your file as:
  • class – last name, first name – WHSA (e.g. 2T5 – Smith, Percy - WHSA)
  • a single PDF document
• check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

As an undergraduate medical student, you are eligible for WSIB coverage for injuries or disease incurred while fulfilling the requirements of your unpaid placement as required by your program. Unpaid placements are a distinct learning experience, unlike an observership or a class in the field, you actually participate in the work of an organization over a number of sessions. Private insurance will be provided should the unpaid placement required by the program take place on a site that is not covered by WSIB.

If you are entering your first year of the MD Program, you are required to complete the 2021 WSIB or Private Insurance Coverage Form (available in June 2021) and submit it to us by mail no later than August 3, 2021.

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8