Registration requirements & requests

Students having a discussion in Enrolment Services OfficeFor each year of the MD Program, there are certain requirements that need to be satisfied prior to registration. Please check which of the requirements below apply to you and ensure they are satisfied.

During the MD Program there may also be times when you need to make a request for registration documentation such as letters of good standing and petitions from us. You can find information about these here.

 

Registration Requirement Target Group Deadline More information

FEES

All years

August 28, 2017

View requirement

Review "COFM EssenTial Skills and Abilities required for entry to a medical degree program" Document

Year 1 August 4, 2017 View requirement below

First Aid and cardiopulmonary resuscitation (CPR)

Year 1 August 4, 2017

View requirement below

Incoming Student Immunization Year 1 August 4, 2017 View requirement and form below

Returning Student Tuberculosis (TB) Test

Years 2, 3 & 4 August 28, 2017 View requirement and form below
returning student Blood Borne Viruses SEROLOGICAL STATUS Years 2, 3 & 4 August 28,2017 View requirement and form below

Medical Identification Number for Canada (MINC)

Year 1 September 30, 2017

View requirement below

Medsis registration modules Years 1 & 3 September 15, 2017 View requirement below
Review "MD Program student handbook 2017-2018" All years September 30, 2017 View requirement below

 

 

Police Record Check and Disclosure

     
Vulnerable Persons Criminal Record Check Year 1 August 4, 2017 View requirement below
Criminal Record Disclosure and Consent Years 2, 3 & 4

August 28, 2017

View requirement and form below
prevent slips, trips and falls Year 1 September 15, 2017 View requirement below
Worker Health and Safety Awareness Module Year 1 September 15, 2017 View requirement below

Working Together: The Code and the Accessibility for Ontarians with Disabilities Act Module

Year 1 September 15, 2017

View requirement and form below

Workplace Safety and Insurance Board (WSIB) Coverage Year 1 August 4, 2017 View requirement and form below
Mask Fit Policy All years Beginning of Years 1 & 3 View requirement below
Confirmation of Enrolment Request (Letter of Good Standing) All years Ongoing View requirement and form below

 

 

Petitions

     
Petition for Consideration for Absence All years Ongoing View school absences page
Petition for Consideration for Performance on an Examination or Assessment All years Ongoing Petition for consideration for performance on an examination or assessment (PDF)
PETITION FOR Formal review of a course grade of evaluation All years Ongoing Petition for formal review of a course grade or evaluation form (PDF)

 

COFM Essential Skills and Abilities Required for Entry to a Medical Degree Program Policy

You must read the Council of Ontario Faculties of Medicine (COFM) “Essential Skills and Abilities Required for Entry to a Medical Degree Program” policy before enrolment in the MD Program.

After reviewing the policy, you must fill out this acknowledgement form by August 4, 2017.

First Aid and CPR

You must complete a course in ‘Standard First Aid’ and a CPR Level C ‘Basic Rescuer’ course (e.g. St. John Ambulance or Red Cross course) before enrolment in the MD Program. The agency used to provide the training must be recognized by the Workplace Safety and Insurance Board (WSIB). To verify the eligibility of a provider, please contact the agencies to determine their status.   

After completing the training, you will need to upload a valid record or certificate from the course provider using this secure ShareFile link by August 4, 2017.

When uploading the completed record or certificate:

  • save your file as:
    • class - last name, first name - FirstAid (e.g. 2T1– Smith, Percy - FirstAid)
    •  a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request the original copy in the event that the submitted file has a poor resolution

Immunization

Incoming students (first year)

You are required to be fully immunized before enrolment in the MD Program as proof of immunity is required for all persons conducting activity in hospitals in Ontario under Regulation 965 of the Ontario Public Hospitals Act. Students who do not submit the required immunization records are at risk of being suspended from clinical training until proper documentation is submitted to Undergraduate Medical Education (UME) Enrolment Services.

Please have a health care professional complete the 2017 Immunization Form in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization

This completed form must be uploaded using this secure ShareFile link by August 4, 2017.

When uploading the completed form:

  • save your file as:
    • class – last name, first name - Immunization (e.g. 2T1 – Smith, Percy - Immunization)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Returning students (second, third and fourth year) 

Returning MD students must complete and submit the following two forms as proof of immunity.

You must present proof of a one-step Mantoux skin test at the beginning of years two, three, and four of the MD Program. Please have a health care professional complete the 2017 TB Form Returning Students MD.pdf (PDF) in accordance with the Council of Faculties of Medicine (COFM) Policy on Immunization (PDF). 

This completed form must be uploaded using this secure ShareFile link by August 28, 2017.  

When uploading the completed form:

  • save your file as:
    • class – last name, first name - TB - year (e.g. 2T0 – Smith, Percy – TB - 2017)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

If your previous TB test results were positive, a chest x-ray is required. You are not required to submit the Returning Student TB Test Form.

 

In accordance with the Council of Ontario Faculties of Medicine (COFM) Blood Borne Viruses Policy, returning students will be required to know and report their serological status with respect to blood borne viruses. Please ensure your physician understands that this 2017 Additional Immunization Requirements Form.pdf (PDF) must be completed as indicated, along with all other registration requirements. Medical students who do not comply with the COFM Blood Borne Viruses Policy may be excluded from clinical activities.

This completed form must be uploaded using this secure ShareFile link by August 28, 2017. 

When uploading the completed form:

  • save your file as:
    • class – last name, first name – BBV – year (e.g. 2T0 – Smith, Percy – BBV - 2017)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

 

Medical Identification Number for Canada (MINC)

If you are entering the first year of the MD Program, you are required sign up for a Medical Identification Number for Canada (MINC) by September 30, 2017 on the Physicians Apply website. MINC is a unique identifier assigned to individuals entering the Canadian medical education or practice system. Your MINC will help with various administrative processes throughout your medical career, including but not limited to: electives registration, Canadian Resident Matching Service (CaRMS) matches, and other transfer/registration with Canadian medical regulatory authorities. See more information about registering for a MINC  (PDF). 

MedSIS Registration Modules

As part of your registration requirements, you will need to complete the following MedSIS e-learning modules between August 18 and September 15, 2017: 

  • Hand Hygiene,
  • Privacy,
  • Sharps Safety,
  • Workplace Hazardous Materials Information System (WHMIS), and
  • Workplace Violence and Harassment

To access these modules, login to MedSIS using your UTORid and select the “Registration Module” tab on the left-hand side menu.  

MD Program Student Handbook

The MD Program Student Handbook 2017-2018 (coming soon) contains important information on all aspects of the program.
By September 15, 2017, you must read the Student Handbook and fill out the acknowledgement form (link coming soon) to indicate that you have completed this requirement.

 

Police record check and disclosure

Incoming students (first year)

As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, you are required to complete and submit the results of a Vulnerable Persons Criminal Record Check. This process must be initiated through your local police service and must be completed prior to registration in the MD Program. Costs incurred will be at your own expense.

Police forces may use slightly different language to describe the various levels of record checks available. Your record checks must include search results from local police records, Royal Canadian Mounted Police’s (RCMP’s) Canadian Police Information Centre, and the Pardoned Sex Offender Records. This high level of record check is the one required by volunteer and other agencies who serve children and other vulnerable populations. 

Two original reports must be submitted to us by mail or in-person by August 4, 2017:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

As these checks can take several weeks, we recommend that you begin the process as soon as possible to meet our deadline.

If you are using Toronto Police Services, you must contact us for more details on this process and how to access the form required to initiate the Vulnerable Persons Criminal Record Check with Toronto Police Services before contacting the police.

Returning students (second, third and fourth year)

You must fill out a 2017 Criminal Record Disclosure Form.pdf (PDF) at the beginning of years two, three, and four of the MD Program.  

This completed form must be uploaded using this secure ShareFile link by August 28, 2017.

When uploading the completed form:

  • save your file as:
    • class – last name, first name – CRD - year (e.g. 2T1 – Smith, Percy – CRD - 2017)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Prevent Slips, Trips and Falls

You must read the Ontario Ministry of Labour’s “Prevent Slips, Trips and Falls in all Workplaces” strategy before enrolment in the MD Program.

After reviewing the document, you must fill out this acknowledgement form by September 15, 2017.

Worker Health and Safety Awareness module

As a medical student, you are required to complete the Worker Health and Safety Awareness module by September 15, 2017 to ensure that you are able to:

  • cite your rights and responsibilities as a medical student under Ontario’s Occupational Health and Safety Act
  • describe how injuries and illnesses can be prevented by following workplace safety

You must upload your ‘Proof of Completion’ document to this secure ShareFile link.  

When uploading the document:

  • save your file as:
    • class – last name, first name – WHSA (e.g. 2T1 – Smith, Percy - WHSA)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

Working Together: The Code and the Accessibility for Ontarians with Disabilities Act (AODA) module

As a medical student, you are required to complete the AODA module by September 15, 2017 to ensure that you are able to:

  • describe how the Ontario Human Rights Code and the AODA are in place to remove and prevent any barriers for people with disabilities.
  • cite individuals’ rights.
  • explain how the organizations are required to make accommodations.

After the training, you must upload your ‘Certification’ to this secure ShareFile link.

When uploading the document:

  • Save your file as:
    • class – last name, first name – AODA (e.g. 2T1 – Smith, Percy - AODA)
    • a single PDF document
  • check the resolution of your file – please retain the original copy of your form, as we may request for the original copy in the event that the submitted file has a poor resolution

 

Mask Fit Policy

You must review and comply with the current Mask Fit Policy (PDF).

Workplace Safety and Insurance Board (WSIB) coverage

As an undergraduate medical student, you are eligible for WSIB coverage for injuries or disease incurred while fulfilling the requirements of your unpaid placement as required by your program. Unpaid placements are a distinct learning experience, unlike an observership or a class in the field, you actually participate in the work of an organization over a number of sessions.Private insurance will be provided should the unpaid placement required by the program take place on a site that is not covered by WSIB.

If you are entering your first year of the MD Program, you are required to complete 2017 WSIB or Private Insurance Coverage Form (PDF)  and submit it to us by mail or in-person no later than August 4, 2017:

Enrolment Services, Undergraduate Medical Education

Medical Sciences Building, Room 2124

1 King's College Circle

Toronto ON M5S 1A8

Confirmation of Enrolment Request (Letter of Good Standing)

If you require a confirmation of your enrollment for banks and other general purposes, please complete and submit the Request for Confirmation Form (PDF).

St. George students

Submit it to us by e-mail or in-person:

Enrolment Services, Undergraduate Medical Education
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

Note: If you wish to submit your form by e-mail, please use your UTORmail address, as per the University’s Policy on Official Correspondence with Students [PDF).

Mississauga students

Submit it to us by e-mail or in-person:

Mississauga Academy of Medicine
2nd Floor Administrative Office
Terrence Donnelly Health Sciences Complex
3359 Mississauga Road North
Mississauga ON L5L 1C6

Note: If you wish to submit your form by e-mail, please use your UTORmail address, as per the University’s Policy on Official Correspondence with Students (PDF).

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