MD Program

Matchannel

For important, real-time information on everything related to the 2018 -19 Residency Match (CaRMS) process.

Phase 1: Getting your documents ready

Phase 2a: Interview Coaching

Phase 2b: Interview Dress Rehearsal

Phase 3: Match Day

Phase 4: Second Iteration Results Day and MEC Orientation

Matchtips

FAQs

Questions/Feedback

 

Phase 1: Getting your documents ready

The CaRMS online application system opens on Wednesday, September 5, 2018 at 12:00 (noon) ET. You will receive an email informing you how to log in and start your application.

OHPSA Support for Phase 1

You will be able to access our online appointment scheduling system called Veribook, to schedule an appointment with OHPSA staff for CV and personal statement reviews. An email will be sent to you from OHPSA with instructions on how to book your appointment. Through Veribook, you will be able to choose the appointment date, time and location that best suits your schedule. We offer daytime and evening appointments at St. George or UTM, and can meet with you in person, via phone/Skype, or online reviews.

To help us manage our high volume of requests for CaRMS draft CV and Personal Statement reviews and assistance, please do the following:

  1. Review the CV and Personal Statement Guidelines and Checklists in the CaRMS Application & Interview Guide
  2. Write your draft CV and Personal Statement according to the guidelines before requesting feedback. Please do not bring/send us all different versions of Personal Statements – select short e.g. 500 word and long version e.g. 1500 words for review. We will review up to a maximum of 2 statements per appointment. 

Document Review by Physician

If you have had your personal statements reviewed by an OHPSA career counsellor but not yet by a mentor or trusted faculty physician, and would like to do so, please complete the following survey: https://www.surveymonkey.com/r/HF36QLB. 

Phase 2a: Interview Coaching 

You can access our online appointment scheduling system called Veribook to schedule an appointment with OHPSA staff for interview coaching. Through Veribook, you will be able to choose the appointment date, time and location that best suits your schedule.  We offer daytime and evening appointments at St. George or UTM, and can meet with you in person, via phone/Skype, or online reviews.

To help us manage our high volume of requests for interview coaching appointments, please do the following: 

  1. Review the Interview preparation section beginning on page 31 of the CaRMS Application & Interview Guide, to help you assess how you would like to be supported in your appointment.
  2. To maximize the interview coaching appointment, please consider which aspects you would like to focus on during your appointment:
    • an overview discussion of interview preparation strategy
    • a discussion of specific interview questions
    • interview skills

As per past student experience, we highly recommend that you have an interview coaching appointment before the Faculty Dress Rehearsal.

Phase 2b: Interview Dress Rehearsal

We are offering each of you at least one dress rehearsal interview with a Faculty MD to help you prepare for your CaRMS interviews.

We have a centralized interview schedule – they’re available during TTR, from January 7th – 11th, 2019. We have an agreement with the TTR course directors that you will be permitted to miss 1 – 1 ½ hours of a mandatory session during these times, to attend one practice interview.

You will be able to choose the location and time of your practice interview (drop menu by region/site). You will not be able to change your booking once you have received confirmation. After it is booked, you will be notified who the physician interviewer is for your session, and other pertinent details. Please try to book the earliest available time, ie: earlier than later in the 2 week period, in order that we can maximize usage of the available times. Time slots are 30 minutes in length.

Important: If you book more than one interview time, additional spots will be cancelled without notice.

Please complete/confirm your practice interview booking by Thursday, December 13th, at 12:00pm.

We encourage you to be flexible in the dates, times, and locations.

Please review the following link to access a spot (one) for a CaRMS Dress Rehearsal Interview with a faculty member.

https://veribook.com/ew.jsp?cpUserId=10080&cpAlias=RgBNBBRSfg754&mobileSupport=true#hId=1

Students are reminded that to dress professionally for these dress rehearsals.

Be mindful of pre-departure training (international electives), if you’re required to go to that. That is the only mandatory time slot that overlaps with the dress rehearsals.

 

Phase 3: Match Day

The faculty wishes to recognize the significance of Match Day in your lives as students. As such we have decided to provide all students an exemption from clinical duties on Match Day which falls on February 26th, 2019. Students will be completing their first block of selectives at this time. Your supervisors will be informed by the TTR office in advance of your absence from clinical duties that day.

Students who are unmatched will be invited to attend a meeting with OHPSA at MSB at 1PM that afternoon. Unmatched students who will be participating in the second iteration will be allowed extra time away from selectives to prepare for second iteration submissions. Further details on the process for those who are unmatched will be shared at the time.

​​​​​​​Are you interested in participating in CaRMS second iteration? If so, please see the following messaging from CaRMS: Unfilled Positions and Provincial Eligibility

Phase 4: Second Iteration Results Day and MEC Orientation

MatchTips

MatchTip #1 - Did you know that you can get your original documents (i.e. passport, birth certificate, permanent resident card) notarized at no cost from Enrolment Services in MSB 2124 between the hours of 9:00-4:00pm when you bring in the original documents. Before you do that though, be sure to check the CaRMS website for specific requirements since some provinces have different criteria. MAM students who can’t make it to St. George campus can bring your ID to UTM in the Terrence Donnelly Health Sciences Complex (TDHSC) and have one of the staff make copies to send to St. George.  Once the notarizing is completed, the documents will be sent back via campus mail and you will be notified by email when it’s available for pickup.

 

MatchTip #2 - Matching with your mate?  For more information please go to: CaRMS: Couples ranking example, CFMS: Couples Match Application, CaRMS Youtube page, CFMS Matchbook (page 13).

 

 

 

   MatchTip#3 - Increasingly some programs are asking for CASPer test as part of the application process. Want to know more?

   What is the CASPer test? I am  a Canadian medical graduate, which programs require the CASPer for the 2019 R-1 match?  

   Review program descriptions to confirm if a program requires the CASPer or not. UPDATED information re: CASPer test for CaRMS second iteration can be found in FAQ section below.

 

 

 

 

 

MatchTip #4 - Stay on Track - Continue to prepare and refine your CaRMS documents. Need help? Get your documents reviewed by mentors, faculty, academy directors and OHPSA staff. Use the tips and checklists in the CaRMS Application & Interview Guide to self-evaluate your documents.

 

 

 

MatchTip #5 - Busy with Electives but also want to get that personal statement done? Why not take advantage of OHPSA’s Online/Digital Review option for your CaRMS documents. To book your digital review, email ohpsa.reception@utoronto.ca. Consult the OHPSA CaRSM Application and Interview Guide.

 

 

 

MatchTip #6 - Want to hone your CaRMS interview skills? Here are more opportunities:

1. CaRMS Residency Interview Panel (TTR):  A great opportunity to gain insight into the residency interview process. Hear from residents as they share their experiences about their interview journey. Date: Wednesday,  January 9, 2019  -  3:15-4:15 PM;  Location: MSB 3153 (St. George) and HSC 130 (UTM)

2. CaRMS Interview Prep Program (CMA) As a member of the CMA and your provincial or territorial medical association, you have access to a free program where you can practice your interview skills and hear tips and tricks from residents who were in your shoes not that long ago. Date: January 11th, 2019

 

MatchTip #7 - One university- multiple sites?  The sites listed are considered separate programs on CaRMS so you need to rank each separately (as individual programs), even if there is only one interview at the university level. The algorithm will consider ALL programs you rank to look for a match.

MatchTip #8 - Rank Order time is coming soon (Deadline for submission is February 13, 2019 at 15:00ET).  For some helpful information on CaRMS ranking, check out these links: Ranking (CaRMS); How do I submit a rank order list as an individual? (CaRMS); Submitting a rank order list (Youtube); CFMS Matchbook; How do I submit my rank order as a couple?  (CaRMS); Couples Match Application (CFMS)

 

 

FAQs

1. How would a (personal) LOA  look on my application to CaRMS? Does it state it as an LOA or just the start and end date of the program?

Once you have matched and are applying to a College for an educational license, you will need to report your LOA and the Registrar will write a letter of support, which will give the dates of the LOA and report any professionalism issues or changes in good standing during your program. Please note that an LOA does not change a good standing in the program.  The counsellors in OHPSA can help you in preparing your letter. 
 
This type of LOA has not shown any correlation to match rates.
 

2. The CaRMS website states that if interviewing at your home school, dates listed on the website are not applicable, and that this is done separately with your university. So, if I am applying to my home school, when can I expect to interview (if offered), and do we get notified  if being invited for interviews or not?

Some programs interview applicants from their home university outside of the dates listed on the website. This does not occur for all programs so it should not be assumed by the applicant that all programs they are applying to at their home university will interview outside of the dates posted.  The programs who do this may indicate this in their program descriptions.

Not all programs notify candidates if they are not offered an interview. Programs often provide this information in their CaRMS descriptions, as to whether or not they will notify all applicants, or only those invited for an interview.

3. What is the difference between my transcript, the MSPR and the Dean’s letter?

U of T MD Transcript

Enrolment Services will download the U of T MD transcript from MedSIS and send it on your behalf. It is recognized by program directors across Canada. If a program requires that you must also submit a transcript from your undergraduate program you will be required to order it from that institution and upload it under extra documents. If you did your undergraduate degree here at U of T, you will need to order your consolidated transcript. The purpose of the U of T ROSI transcript is to see your undergraduate and/or graduate program in one official document. For any inquiries re: transcripts and MSPR’s, please connect with the Registrar’s Office.


Medical School Performance Record (MSPR)

On page one of the MSPR, your clinical evaluations from your third year rotations will be mapped. The three one-week courses, Ophthalmology, Otolaryngology, and Dermatology are not mapped due to their short duration. A notation about this is included on the MSPR Disclosure Form, which will be attached to your MSPR. On page two of the MSPR you will see how we have documented Professionalism. U of T does not provide narrative comments for the purpose of CaRMS. The comments on your evaluations are intended as feedback to you and are not for the purpose of a recommendation. However these comments may assist you in some of your choices for letters of reference.


Dean's Letter

The MSPR replaces the Dean's Letter for the purposes of CaRMS. A Dean's Letter is still required for residency applications to the US.

For examples, please visit the OHPSA page on Elentra.

4. Can I rank a program even if I didn’t get an interview at that program?

A: Yes, you can rank any program you applied to, even those you didn’t interview at. CaRMS doesn’t collect interview data so it would be impossible for CaRMS to filter who was and who wasn’t offered an interview. More information.

5. Where can I find more information about residency transfers?

Key principles:

  • Transfers should NOT be used as an approach to subvert the match
  • Depends on funding and capacity and therefore is unpredictable
  • Success rate is low
  • May only be considered for a transfer after at least 6 months in PGY1
  • First point of contact is the PGME office at the home university to be added to the transfer list
  •  Local, Provincial and National Guidelines exist (see below):
  1. University of Toronto PGME Transfer Guidelines
  2. Principles for Transfers in Ontario Residency Programs
  3. National Transfer Guidelines

These can also be accessed on the University of Toronto Post MD website

6. Do I need to redo the CASPer test for my second iteration submission for CaRMS?

For second iteration, some programs may require the CASPer test as part of the application process. Please review program descriptions to confirm if a program requires the CASPer. Second iteration program descriptions will be published on February 28, 2019 at 12:00 (noon) ET. According to CaRMS, the CASPer test is valid for one match year. You do not have to take it again if you took it for the first iteration of the match. If you are required to take the CASPer for the second iteration, and you have not yet taken the test, you can register here for the following dates:

English: March 3rd at 14:00 ET

French: March 4th at 17:00 ET.

Want to know more? CASPer test What is the CASPer test? 

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