Confidentiality and Anonymous Disclosures/Reports
Confidentiality During Reporting
The designated MD Program leaders, as well as all other parties involved in responding to a mistreatment disclosure or report, must maintain confidentiality to the extent possible. Only those who need to be involved to review the matter, to respond, or are requested to provide personal support will be informed. If you identify yourself but does not wish to be named to the individual who is the subject of the disclosure or report, you should be aware:
- that there are circumstances where the University may need to disclose their identity in extenuating circumstances (i.e. regulatory or legal obligations). This includes if there is an imminent risk to yourself or others, violence against someone aged less than 16 years, or sexual violence by a regulated healthcare professional.
- that it may be possible for the individual to identify you based on their description of the underlying incident(s);
- that the individual may have a limited ability to respond to an unidentified or anonymous disclosure or report;
- that the University may be limited in the scope of its review, if the individual has not had a meaningful chance to respond to the disclosure or report;
- that the University may be limited in the sanctions that it can impose against the individual.
Using the Disclosure Form, you have the option to disclose/report mistreatment anonymously (i.e. without the requirement that you provide your identity), with the understanding that the ability to respond to such disclosures/reports is limited. When deciding whether to proceed with a review of an anonymous disclosure or report, the University may consider whether the issues underlying the disclosure or report are egregious and if there is sufficient information to enable the review. If the decision is to proceed with an anonymous disclosure or report, you not will be able to participate in the review process or receive information about its outcome.
You can always come forward in person in order to discuss or debrief what has happened, but request to remain anonymous when moving forward.
We include anonymous discussions, disclosures, and reports, in our Annual Report, in order to be able to promote transparency and accountability, however we continue to safeguard your anonymity by continuing to keep you de-identified and sharing data in the aggregate.